Upcoming Events

November 22

OPN: Western Open (MSC)

November 22-23

JYC: Ottawa Shield (RA)

November 23

JFF: Canada Cup-Cake (SWP)

November 28-30

CHMP: Canada Cup #1 (FEQ)

November 29

JFF: Newmarket OCC (NEW)

December 5

TRNG: TFC PA Day Beginner Camp II (TFC)

December 6

JYC: Developmental Youth Circuit #3 (MYF)

December 6-7

JFF: Toronto Challenge I (TFC)

December 7

JFF: The Grand Duel of Musketeers (SWP)

December 13-14

JYC: Ottawa Junior (RA)

December 22-26

TRNG: TFC Fencing Christmas Camp (TFC)

December 29-January 2

TRNG: TFC Winter HP Camp F/E (TFC)

January 2-4

TRNG: OFA Foil Training Camp (RA)

Jan 3-4

JFF: TFC Team Challenge F/E (TFC)

January 10

JFF: Ryerson Invitational (RYE)

January 17

JFF: Milton Youth Epee Cup #2 (HBF)

January 23-25

OPN: Niagara Winter Fencing Open (NIA)

February 7-8

OPN: Governor Generals (RA)

February 21-22

JFF: K-town Veterans Challenge (KIN)

March 14-15

TRNG: TFC March Break Beginner Camp (TFC)

JFF: Toronto Challenge II (TFC)

JYC: Apsimon Junior (RA)

May 3

JFF: The Grand Duel of Musketeers (SWP)

June 6-7

JFF: Toronto Challenge III (TFC)

May 30-31

CHMP: Can/Am Games (VGO)

June 13-14

JFF: Asian Community Games (VGO)

OFA Constitution and By-laws


 

ARTICLE I - GENERAL

  1. The name of the Corporation shall be the Ontario Fencing Association
  2. The objects of the Corporation shall be:
    1. To establish, develop, promote and support the sport of Fencing within the province of Ontario
    2. To aid and guide the regional development of the sport
    3. To serve as a liaison with the Canadian fencing community
    4. To undertake any activity and do any thing which, in the opinion of the Executive, is conducive to the foregoing objects
  3. The head office of the Corporation shall be situated within the municipality of Metropolitan Toronto at an address to be designated by the Executive from time to time
  4. The Official Language of the Corporation shall be English
  5. The seal which has been impressed in the right margin hereof shall be the seal of the Corporation
  6. The OFA shall maintain branch membership in the Canadian Fencing Federation (CFF) and shall be bound by every by-law, rule, regulation, and resolution properly enacted by that body.  The OFA may become affiliated with such other organizations whose objects may be consistent with the objects of the OFA as defined herein
  7. Interpretations:
    In this and every other By-Law, and in every rule, regulation and resolution of the OFA, unless otherwise specified or required by the context:
    1. “Association”, “Corporation”, and “OFA” means the Ontario Fencing Association
    2. “Board”, and “Board of Directors’ means the properly constituted board of directors of the Ontario Fencing Association
    3. “Executive” means the Executive Committee of the Board
    4. “By-Law” means a by-law of the Ontario Fencing Association
    5. “Rules and Regulations” means the rules and regulations of the Ontario Fencing Association
    6. “General Meeting” means a meeting open to all of the members of the OFA, and includes the Annual General Meeting, and such Special General Meetings as may be called by the Executive in accordance with the By-Laws from time to time
    7. “CFF” means the Canadian Fencing Federation
    8. “Sanctioned Competition” means any competition sanctioned by a competent sports governing body.  Without limiting the generality of the foregoing, this includes the CFF, the OFA, and all other Canadian provincial fencing associations or federations
    9. “Member” means a member of the OFA, and includes all classes of membership created by these By-Laws unless otherwise specified
    10. Words and phrases in the masculine gender shall be deemed to include the feminine, and words and phrases in the singular shall be deemed to include the plural and vice versa, words and phrases not specifically defined in this Constitution shall be construed so as to be consistent with the objectives stated herein

ARTICLE II – MEMBERSHIP

  1. Categories of membership in the OFA shall be as follows:
    1. Corporate: Any company or firm contributing financial sums or goods and services may be designated a corporate member of the OFA by resolution of the Executive
    2. Affiliate: Organizations sharing common goals or objects may be accorded affiliate status by resolution of the Executive
    3. Club: Groups consisting of not less than five (5) members, for which purpose one (1) competitive member or three (3) recreational-athletic members shall be deemed to equal one member, shall be granted this status upon application to the officer responsible for OFA membership and payment of the required fee.  A person counted towards membership of a club for this purpose shall not be counted towards the membership of another currently registered OFA club
    4. Individual: Individual membership of the OFA shall be open only to a person having a permanent mailing address located in the Province of Ontario or to a person who is a bona fide member of a properly registered Ontario member club.  Individual membership shall be granted upon written or electronic application to the Officer responsible for OFA membership and upon payment to that officer of the required fee.  This application shall be signed by the applicant in testimony of the accuracy of the statements contained therein and, if the application is made by virtue of membership in an OFA club, and not residency, that membership shall be confirmed by signature of the officer responsible for membership in that club.
      The following are the classes of individual membership of the OFA:
      1. Competitive: Individuals wishing to compete in open competitions sanctioned by the OFA, CFF or the governing body of any other jurisdiction.  An individual who is qualified for competitive membership and is under twenty (20) years of age on January 1st of a membership year shall be accorded status as a junior competitive member, valid for the entire membership year. at a reduced fee.  Members holding competitive or junior competitive status shall also be accorded membership in the CFF, and allowed to compete in all open competitions sanctioned by either body
      2. Associate:  individuals wishing to participate in the non-competitive aspects of the sport of Fencing shall upon application to the officer responsible for membership and payment of the required fee, be accorded associate member status in the OFA
      3. Sustaining:  individuals making substantial contributions to the benefit of the OFA in funds or goods and services may be accorded sustaining member status by resolution of the Executive
      4. Life:  individuals may, upon resolution of the Executive, and payment of a fee to be determined in advance by the Executive, be accorded membership status for life.  Life memberships granted by the Executive and the sums charged therefore shall be subject to the approval by resolution of the first Annual General Meeting following the date of grant.  Life membership shall not be relevant to CFF membership status, and shall not convey to the individual any athletic or competitive privileges whatsoever.
      5. Recreational:  individuals may be granted status as recreational members of the OFA upon application to the officer responsible for member-ship, payment of a reduced fee, and meeting such other conditions as the executive may determine from time to time.  Recreational members shall not be permitted to compete in any sanctioned competition unless permission is expressly granted by the OFA at the sanctioning of the competition.  Recreational members may be accorded full club membership status by member clubs, but shall have no voice or vote at any meeting of the OFA
  2. Dues:
    The Executive shall determine annually a schedule containing a list of dues payable by each category of member, and a date by which these fees must be paid, and shall cause this schedule to be published by the secretary. Members of the OFA shall automatically lose their membership status upon failing to pay to the OFA the required fees on or before the scheduled date.  Members in default shall be reinstated immediately by upon receipt of the assessed fees
  3. Duty of members:
    It shall be the duty of each member to submit to the officer responsible for membership the address of a place of business or residence to which notification of OFA business can be sent and to ensure that this information is kept up to date during the period of his membership.  Notification sent by the Secretary to the last recorded address of any member shall be deemed sufficient notice for all purposes of this Constitution and By-Laws, unless otherwise expressly provided

ARTICLE III - DIRECTORS AND OFFICERS

  1. The Board of Directors of the OFA shall consist of six (6) individuals who shall at all times during their tenure of office be members in good standing of the OFA
  2. The Board of Directors of the OFA shall be known as the Executive in conducting all business of the OFA
  3. The Board of Directors shall consist of the following officers:
      The president
    1. The first vice-president
    2. The second vice-president
    3. The secretary
    4. The treasurer, and
    5. One director-at-large
  4. Directors of the OFA shall serve a normal term of three (3) years duration, commencing immediately following the conclusion of the meeting at which they were elected
    1. The terms of office of the President and Second Vice President shall be extended to the Annual General Meeting of 1993, these positions then to be open for election for three (3) year terms
    2. The term of office of the secretary shall expire at the Annual General Meeting of 1992, this position and that of the Director-at-Large then to be open for election for three(3) year term
    3. The terms of office of the First Vice President and Treasurer shall be extended to the Annual general Meeting of 1994, these positions then to be open for election for (3) year terms
  5. For the purpose of transition to the new cycle of three(3) year terms, election of officers shall take place at Annual General Meetings of the OFA, with not less than two (2) offices to be filled at each such meeting
  6. In the event that an office remains unfilled, following any Annual General Meeting, or in the event of an interim vacancy in the executive, however occurring, such vacancy shall be filled by interim appointment by majority vote of the remaining officers Directors, or by election at a General Meeting of the OFA to be called by the Executive for that purpose.  Interim appointments made under this section shall be subject to the ratification of the general membership of the OFA at the next General Meeting or Annual General Meeting following the date of the  appointment.  Once his appointment is ratified, the appointee shall serve the remainder of the term of office to which his predecessor was elected
  7. The President shall not call fewer than three (3) Board meetings each year for the purpose of conducting the business of the OFA
  8. A simple majority of the Directors in office at any given time shall constitute a quorum at any meeting of the Executive
  9. A meeting of the Board may be called at any time by the President.  A meeting of the Executive shall be called by the Secretary upon delivery to him of a written request for such meeting signed by not fewer than three (3) members of the Executive
  10. Meetings of the Executive  shall be chaired by the President or in his absence, by the other Officers of the OFA in the order of seniority listed in Article III, Section 3 of these By-Laws
  11. Every matter properly coming before a meeting of the Executive shall be decided by a simple majority vote of the Officers present at that meeting.  In the event of a tied vote, the motion shall be deemed to have been defeated, or the proposal rejected, as the case may be
  12. The Secretary shall keep, or cause to be kept, accurate minutes of all Executive meetings of the OFA, distribute copies of these minutes to any member of the OFA upon the request of that member.  Copies of such minutes shall be sent to each member of the Executive not more than fourteen (14) days following the date of the meeting
  13. Motions carried by the Executive shall not be binding on any member of the OFA until the date of publication in the “Ontario Fencer’  or ten (10) days following the sending of written notification to every affected member by ordinary mail, whichever is earlier
  14. It shall be the duty of the President to serve as the Chief Executive Officer of the OFA, and he shall, ex officio, represent the OFA in all matters before the CFF
  15. Duties of the Officers  shall be determined by the Executive from time to time
  16. It shall be the duty of the Secretary to have custody of all records, minutes, and other property of the OFA not properly in the care of other members of the OFA, to properly notify members of the OFA and its Executive of the business of the OFA as required by these By-Laws or by the Executive, and to issue sanctions to OFA member clubs for fencing events
  17. It shall be the duty of the Treasurer to be the signing officer of the OFA with respect to all financial matters, prepare financial statements prior to each Executive meeting or Annual General Meeting, and to permit and facilitate the auditing of the financial statement not less than seven (7) days prior to each Annual General Meeting
    1. The Executive shall at the first Executive meeting following each Annual General Meeting, delegate among its members, or among its members and other members appointed by it pursuant to s.20 of this Article, such of the following portfolios as it may deem necessary:
      1. Tournament Services, including the sanctioning and supervision of an Annual Provincial Championship competition in Men’s Foil, Women’s Foil, Men’s Epee, Women’s Epee and Men’s Sabre, and at the discretion of the Executive, Women’s Sabre
      2. Coaching Services, Development and Certification
      3. Elite Athlete Development
      4. Provincial Team and individual athlete selection
      5. Officiating Services Development and Certification
      6. Materiel /Equipment Services
      7. Public Relations
      8. Publication of “Ontario Fencer”
      9. Fund Raising
      10. Member Discipline
      11. Constitution and By-Laws
      12. Such other portfolios as the Executive shall deem necessary to delegate from time to time
      13. Risk Management and Safety
      14. Sanctioning of Tournaments and Club Training Operations
    2. Junior members so appointed shall be responsible directly to the Executive committee for any actions taken pursuant to the responsibilities assigned
    3. The terms of appointments to portfolios listed in this Section shall expire with the term of Executive office of the individual appointed, or if the individual is not a member of the Executive, on the date of the second Annual General Meeting following appointment
    4. Each member to whom a portfolio is delegated pursuant to s. 18(a) of this Article shall be fully responsible for all matters contained within that portfolio, shall administer those matters either alone or with the help of such committees or advisors as he may judge necessary, shall be empowered to authorize budget expenditures previously authorized by the Executive for application to that portfolio, and shall seek ratification of the Executive in respect of every substantive item of business conducted within that portfolio at the next meeting of the Executive Board following the transaction of said business
  18. Officers may resign by submitting a letter of resignation to the Secretary at any Executive or General meeting of the OFA.  Verbal resignations, no matter to whom they may be have shall have no force or effect.  In the event that a letter of resignation is submitted between meetings, the resignation shall not be considered to have taken effect until the next following Executive or General meeting
  19. The Executive may, at its discretion, appoint any individual to act for or represent the OFA in any capacity not inconsistent with any part of these By-Laws.  Such appointees may be permitted to attend any or all meetings of the Executive, and shall have voice but no vote therein.

 ARTICLE IV - GENERAL MEETINGS

  1. Meetings of the general membership may be called by the Executive at its discretion from time to time
  2. The Executive shall send written notification of the date, time and place of each General Meeting, along with an agenda of the business to be transacted therein, to each member club of the OFA not less than twenty-one (21) days prior to the date of the meeting
  3. The Executive shall call one Annual General Meeting of the OFA each year, to be held, unless otherwise specified by them, on the second Sunday of each August.  The, place and time of any General Meeting called shall be as designated by the Board and all member clubs shall be informed as provided for in s.2 above
  4. The agenda of the Annual General Meeting shall be as designated by the Executive, but shall include the following items
    1. nomination and election of officers
    2. consideration of the audited financial statement
    3. resolution or proposals from the assembled members of the OFA
  5. In calculating club membership for the purpose of this section, one (1) competitive member or three (3) recreational-athletic members shall be deemed to equal one (1) member.  Member clubs composed of not less than five (5) but not more than fifty (50) members shall be entitled to one (1) delegate vote at any General or Annual General Meeting, member clubs having fifty-one (51) or more members but not more than one-hundred (100) members shall be entitled to two (2) delegate votes, and member clubs having one hundred and one (101) or more members shall be entitled to three (3) delegate votes
  6. Member clubs may send one delegate for each vote to which they are entitled, or may designate a single delegate to cast more than one vote. In the event of a dispute over delegate status, it shall be the duty of the Chairman to review the credentials of the delegates and determine the issue prior to the transaction of any other business by the meeting
  7. All candidates for election to the Board of Directors and all delegates must be members in good standing of the OFA, and only recognized delegates shall vote
  8. Other than person(s) representing the Government of Ontario and such other person(s) as may be admitted at the sole discretion of the President, only members in good standing of the OFA shall be admitted to a General Meeting
  9. For the whole of Article IV, OFA membership in good standing, for both individual and club members, shall mean that both written application for membership and the corresponding membership fee shall have been received by the Treasurer by the day which is sixty (60) days prior to the scheduled date of that meeting; for any other General Meeting it shall be by the day which is seven (7) days prior to the date of that meeting. This status shall be determined by the Treasurer or a member appointed by him, and a list of the member clubs and of the number of delegate votes held by each shall be prepared and sent to the President not less than seven (7) days prior to the date of the General or Annual General meeting, as the case may be
  10. One-third of the total number of delegate votes determined pursuant to Article IV (s.5) rounded upwards to the next higher whole number if this should result in a fraction of a delegate vote, shall constitute a quorum at any General or Annual General meeting
  11. In the event that a quorum is not present for a properly-called Annual General Meeting, the terms of office of all officers shall be extended by one (1) year and, in particular, those officers whose terms would otherwise have expired at the said Annual General Meeting shall continue in office until the Annual General Meeting of the following year
  12. The Annual General Meeting shall be chaired by the President, or failing him, the First Vice-President or failing him, the Second Vice-President, or failing him the Director-at-Large.  If none of the above officers are present a chairperson may be selected by a simple majority vote of the members present at the meeting (of Art-IILs.4)
  13. General meetings of the OFA shall be chaired by a member of the Executive designated by them for that purpose

ARTICLE V - AMENDMENT PROCEDURE

  1. The Constitution and By-Laws may be amended by a two-thirds majority at any General or Annual General meetingof the OFA, provided that the text of any proposed amendment is published in such a way as to have been received at the last recorded address or email address of each member club of the OFA not less than twenty-one (21) days prior to the date of the meeting at which the amendment will be moved
  2. Amendments carried which are not in compliance with the requirements of this Article are void and shall not be binding on the OFA or any member thereof
  3. Members wishing to challenge the validity of Amendments carried pursuant to this Article must do so not later than the date of the Annual General Meeting next following the date at which the amendment was carried.  Notwithstanding section 2 of this Article, any amendment not challenged within this limitation period shall be deemed valid and shall no longer be subjectto challenge except by the procedures specified in this Article for further amendment
  4. Challenges to the validity of amendments carried pursuant to this Article may be made by any member on the floor of any General or Annual General meeting within the limitation period, or in writing delivered to the Secretary not less than seven (7) days prior thereto. Written challenges must contain all details of the violation upon which the challenge is based, along with a list of the names of any other parties known to the challenger who may possess any knowledge relevant to the matter.
  5. Upon receipt of such a challenge, the Executive Committee shall meet forthwith to determine the validity of the challenged amendment.  Meetings called pursuant to this Section shall be open to the general membership of the OFA.  In the event that a challenge is made from the floor of a General Meeting, that meeting shall stand adjourned to allow the Executive Committee to determine the issue

ARTICLE VI - RULES AND REGULATIONS

  1. The Executive shall formulate and propose such Rules and Regulations and additions and Amendments thereto as it shall deem necessary from time to time
  2. Any member club of the OFA may propose an amendment to the Rules and Regulations from the floor of any General or Annual General meeting of the OFA, or by submitting the proposed amendment in writing to the Secretary not less than seven (7) days prior to such meeting.
  3. Any amendment to the Rules and Regulations shall be deemed to have been adopted by the OFA if properly moved and carried by a simple majority of the member clubs present at any General or Annual General meeting
  4. No part of or amendment to the Rules and Regulations shall be binding on any member until it has been dispatched to that member or his last recorded address. Posting by regular mail of an issue of the “Ontario Fencer’ containing the required information shall be deemed sufficient notice for purposes of this Section

ARTICLE VII - DISCIPLINARY PROCEDURES

  1. CHARGES
    1. Charges that any member of the OFA has committed a breach of any provision of this Constitution and By-Laws or of any Rule or Regulation made pursuant thereto, may be filed in writing with the Secretary  or the Ontario Fencing Association office.  Any member may file charges on his own behalf and any member of the Executive Board or any member designated by them for that purpose may file charges on behalf of the OFA
    2. Members filing charges must include fall particulars of the incident or incidents in question, and a list of all persons. whether members or not who may have witnessed these incidents or may have information relevant to the charges as filed
    3. Upon receipt of documents alleging the misconduct of a member, the Secretary Executive Director shall forthwith transmit copies of all relevant documents to the charged member, and to each member of the Board
    4. Within thirty (30) days of his receipt of a copy of the charges, the charged member shall submit to the Secretary either a written statement in his defense, or a written notice of his intention to appear in person before the Executive to defend against the charges.  If no reply to the charges is received by the Secretary within forty-nine (49) days of the date they were sent to the charged member, the Secretary shall so inform the President who shall forthwith call an Executive Meeting at the earliest possible date to determine the matter based on the evidence available to it
    5. If the charged member properly indicates his intention to appear, the President shall call an Executive Meeting at the earliest possible date to determine the validity of the charges
    6. If the charged member elects to submit a statement of defense, he shall be entitled to all information in the possession of the Executive relevant to the matters in question to assist him in preparing it.  Once the statement of defense is submitted, the Executive shall determine the validity of the charges and assess any penalties only on the basis of the statement of defense, and the information which was available to the member who prepared it; no new evidence shall be considered from either party
    7. Once filed, charges may not be withdrawn without the written authorization of the charged party or parties, and the permission of the Executive
  2. TRIAL PROCEDURE
    1. Where the charged member elects to appear before the Executive, a trial of the issues shall take place before the Executive Committee, or a majority thereof or a Trial Board composed of not less than three (3) members appointed by the Executive for that purpose
    2. The decision of the Trial Board and the penalties imposed by it shall be binding upon the parties involved subject only to appeal to the next following General or Annual General meeting of the OFA
    3. The Trial Board shall conduct the proceedings as informally as possible consistent with the object of arriving at the truth of the matter at hand, but shall in no way infringe upon the rights of any party to the matter as guaranteed by this Constitution and By-Laws, or by the principles of natural justice

    4. This includes but is not limited to: the right of any party to present witnesses and/or other evidence to support his case, the right to question the evidence and witnesses of the other parties, and the right to be informed of the nature and substance of all charges and the evidence which will be adduced in support thereof not less than seven (7) days prior to the date of the trial
    5. After having heard all of the evidence placed before it by the parties involved, or having read the charge documents and statement of defense, the Trial Board shall retire to consider the validity of the charges, and no person not a member of the Trial Board shall be present at these deliberations
    6. Following its decision, the Trial Board shall forthwith inform all of the parties before it of its decision, and of any penalties imposed upon the charged party or parties
    For all procedures under this Article, the Secretary or a member appointed by him shall record all particulars of the proceedings including but not limited to: the charges and counter-charges if any, the evidence adduced by the parties, the verdict reached upon each charge, and the penalties imposed, if any.  The member recording the proceedings ‘shall not be a member of the Trial Board, and shall not be present at its deliberations.
  3. PENALTIES
    1. The Trial Board shall have, ex officio, the power to suspend or expel any member properly brought before it if the charges against that member are upheld
    2. The suspension of a member may entail the loss of some or all of the rights of OFA membership for a period not exceeding two (2) years
    3. The expulsion of a member shall entail the removal from the membership of the OFA. Expelled members shall not be eligible to re-apply for membership during the current membership year or years (as applicable)
    4. The Trial Board shall also have the power to assess fines in lieu of, or in addition to, the penalties of suspension and expulsion
  4. APPEAL
    1. The member may have such rights of appeal as are consistent with this Constitution and that of the CFF Constitution

Offences


The following are offences under Article Vll of the OFA Constitution and By-laws:

  1. Councelling any member of the OFA to commit any breach of Section 5 of this Article.
  2. Knowingly giving false information to any elected or appointed officer of the OFA, whether verbally or in writing.
  3. Knowingly filing false or frivolous and vexatious charges against any member.